{"id":1004,"date":"2012-04-19T12:39:38","date_gmt":"2012-04-19T17:39:38","guid":{"rendered":"http:\/\/etereman.com\/remanu\/?p=1004"},"modified":"2012-04-19T12:39:38","modified_gmt":"2012-04-19T17:39:38","slug":"i-hate-email","status":"publish","type":"post","link":"https:\/\/etereman.com\/remanu\/2012\/04\/19\/i-hate-email\/","title":{"rendered":"I Hate Email."},"content":{"rendered":"<div class=\"getty embed image\" style=\"background-color: #fff;font-family: 'Helvetica Neue',Helvetica,Arial,sans-serif;color: #a7a7a7;font-size: 11px;width: 100%;max-width: 458px\">\n<div style=\"padding: 0;margin: 0;text-align: left\"><a style=\"color: #a7a7a7;text-decoration: none;font-weight: normal !important;border: none\" href=\"http:\/\/www.gettyimages.com\/detail\/200154874-001\" target=\"_blank\" rel=\"noopener noreferrer\">Embed from Getty Images<\/a><\/div>\n<div style=\"overflow: hidden;height: 0;padding: 81.659389% 0 0 0;width: 100%\"><\/div>\n<p style=\"margin: 0\">\n<\/div>\n<p>OK, truth be told, I don\u2019t hate email. I do, however, hate that I allow email to distract me. I hate that many people do not know how to use email appropriately. I hate that I can never seem to get to the bottom of my inbox. I hate that people expect me to reply to email within minutes. I hate that I can rarely work uninterrupted. I hate that for every one email I am able to send, I seem to get three in return. I hate that I spend hours each day writing emails but can\u2019t seem to find the time to write a blog post. And, if that\u2019s not enough, I hate that I find myself checking email on my iPhone pretty much everywhere.<br \/>\n<strong>You see, email in and of itself is not the problem.<\/strong><br \/>\nThe problem is that we have become slaves to Outlook (or Apple Mail if you\u2019re a Mac like me, or Gmail \u2013 which is a close third by now). Email is actually a great tool. It\u2019s one of the most effective forms of marketing, it\u2019s one of the easiest ways to stay in touch, it\u2019s a savior when communicating complex or detailed information, it\u2019s great for reminders, it\u2019s fast, it\u2019s free, and it\u2019s, well, I could go on and on. My point here is that email has become an ever-present and necessary part of business. And, it\u2019s not going anywhere soon. So the trick is figuring out how to leverage the strength of email as a platform without falling victim to it\u2019s many time wasters.<br \/>\n<strong>Here is a list of 10 best practices that I have developed and do my best to follow:<\/strong><br \/>\n\u2022 <strong>Touch it once<\/strong>. This is a hard but important point. If you can train yourself to only touch each email once you\u2019ll cut down on nearly 50% of the time it takes to empty your inbox. The moment you read the email for the first time, make a decision about what you\u2019re going to do with it and then\u2026DO IT RIGHT THEN. File it, archive it, respond to it, forward it, whatever. Some emails do require a more detailed response and\/or deeper reflection. In those cases flag the email for later follow-up or put it in a follow-up folder. Whatever you do, don\u2019t keep reading the email every time you scroll past it in your inbox.<br \/>\n\u2022 <strong>Push delete!<\/strong> You don\u2019t need to read every email. Once you realize that the email is junk, spam, irrelevant, unimportant, duplicative, or distracting DELETE IT right away. I\u2019ve found the secret to reducing workload and time spent in your email program is ruthlessness with the delete button. If you\u2019re worried that you might need that email one day set up an archive folder that you move these lesser important emails to.<br \/>\n\u2022<strong> Use filters<\/strong>. If you create email filters and rules that automatically sort and store incoming messages you\u2019ll cut down on the time required to clean out your inbox each day. For instance, I receive about a hundred emails daily that are carbon copied to me for informational purposes only. It\u2019s information that I rarely need, so I created a rule that moves those emails upon receipt to a folder for storage. If I ever need to go look at them, I can do that easily. You\u2019d be surprised at how much of the \u201cFYI\u201d email you receive is actually not needed.<br \/>\n\u2022 <strong>Sign up for Sanebox<\/strong>. This is a service that I cannot recommend highly enough. I pay $4.95 each month (which Sanebox says gives me \u201csanity for the price of a latte) and I get back hours of time each week. Sanebox filters my email automatically so I don\u2019t have to. Basically, Sanebox moves unimportant emails to another folder called \u201cSaneLater\u201d that I peruse nightly but leaves important emails in my inbox. You don\u2019t have to do anything to get it work. It just works. You can train it to be smarter, but you don\u2019t really have to. Sanebox includes a host of other features for email management that I\u2019ve found useful \u2013 and I\u2019m sure you will as well.<br \/>\n\u2022 <strong>Set aside email hours<\/strong>. One of the biggest distractions throughout the day is leaving your inbox open and attempting to reply to every email as it comes in. I have found far greater success with taking an hour in the morning, and then again in the late afternoon, to do nothing but email. It\u2019s tough to hold yourself to that schedule but it does wonders for your productivity.<br \/>\n\u2022 <strong>Create expectations with your signature.<\/strong> Include language that explains what senders should expect with a statement like, \u201cI reply to all email within 24 hours. If you\u2019d like an immediate response please call me direct at 414-555-1212.\u201d<br \/>\n\u2022 <strong>Set your download frequency to longer intervals<\/strong>. I used to have mine set for one minute. Then I changed it to 15. Now I\u2019m on 30 minutes. I know people that set theirs to an hour \u2013 and still others who leave it on manual download only. I\u2019m not quite that ready to let go, but I have really appreciated the ability to work on responding to email without the fear of another four or five pouring in at the same time.<br \/>\n\u2022 <strong>Turn off notifications.<\/strong> Dings, beeps, counters, bells, chimes, badges, and even the old-school \u201cYou\u2019ve got mail!\u201d announcement were all created to do two things \u2013 divert your attention and distract you. Turn them all off. You don\u2019t need them. When you open your email program, you\u2019ll know if you have new mail.<br \/>\n\u2022 <strong>Forward with care.<\/strong> Email onto others as you would like them to email unto you. Nobody really needs to see another email about cats. Or dogs. Or anything that says, \u201cForward this to 12 of your friends today and you will have good luck.\u201d The way to stop the insanity is to stop the spread of stupid email by refusing to forward anything you would not appreciate receiving yourself. I\u2019ve even responded to emails from my colleagues and friends within the industry with \u201cHey, pal, don\u2019t send me crap like this. Please.\u201d Now I only get the REALLY funny stuff.<br \/>\nThose are just a few tips to help you get your inbox under control. I\u2019m sure I\u2019ve missed a few that you\u2019re already doing. Please share your best practices in the comments below.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Embed from Getty Images OK, truth be told, I don\u2019t hate email. I do, however, hate that I allow email to distract me. I hate that many people do not know how to use email appropriately. I hate that I can never seem to get to the bottom of my inbox. I hate that people [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":1005,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_mi_skip_tracking":false},"categories":[5],"tags":[105,106,107],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>I Hate Email. - REMANU<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/etereman.com\/remanu\/2012\/04\/19\/i-hate-email\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"I Hate Email. - REMANU\" \/>\n<meta property=\"og:description\" content=\"Embed from Getty Images OK, truth be told, I don\u2019t hate email. I do, however, hate that I allow email to distract me. 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